Run multiple jobs, subs, and draws at once, without duct-taped spreadsheets.
Price a kitchen in the morning, log the demo in the afternoon, send the change order before dinner.
Electrical, plumbing, HVAC. Every truck roll tied to the right project, labor burden baked in.
Track a full build from bid to closeout without losing a single retainage dollar.
No plugins. No custom categories. No consultants.
Bid total, costs to date, change orders, retainage held, and gross margin for every job, updated in real time.
Every project rolls up to a customer record. Repeat work, referrals, lifetime value, all in one place.
Fixed price, T&M, cost-plus, unit price. Vuuv handles the math for each, not a category workaround.
Draft, send, and sign change orders without leaving Vuuv. Scope and price lock when the ink dries.
Hold retainage automatically on every progress bill. Release on closeout. No memo-field tricks.
Stripe-powered invoice payment links. Card and ACH, processed through your own Stripe account on Stripe's standard payout schedule.
CSI-lite cost code structure seeded out of the box. Tag every expense to the right division.
Split one receipt or bank charge across multiple projects and cost codes. Nothing gets misallocated.
Field photos stamped with project-site GPS and tied directly to the job they belong to.
Deposit, draws, and final billing on a schedule. Generate the right invoice at the right time without rebuilding it from scratch.
Application and Certificate for Payment with a Continuation Sheet. Send it to the lender or the architect.
Per-sub retention, lien waivers (4 types), COI expiration tracking, and 1099-NEC readiness.
An expense with a note in the memo field isn't job costing. Vuuv ties every dollar to a project and a cost code, so margin is a live number, not a shoebox you open in February.
These numbers update every time a receipt scans to the project, a change order gets signed, or a cost gets split across the right codes.
In Progress · 58% complete
Change orders live in email until they don't. Vuuv runs them through e-signature, locks the price and scope, and rolls them straight into the project's bid total.
No more chasing a signature three months after the work was done.
Upgrade to quartz countertops
Add under-cabinet LED lighting
Replace subfloor (rot discovered)
Extend backsplash to ceiling
Retainage isn't a note in the memo field. It's a line on the books, held automatically on every progress bill and released when the job closes.
Build a Schedule of Values per project, then generate AIA-style Application and Certificate for Payment with a Continuation Sheet. The format your bank, architect, and owner already recognize, in a layout that's yours.
Per-line retention overrides the project default. Stored materials track separately so the architect can verify off-site storage. Application numbers auto-increment per project.
Kitchen Remodel · 412 Oak Ave
One project record follows the job from the first handshake through the final retention release. No switching apps. No re-keying data. No lost context.
Capture the lead, build the estimate with cost codes, pick a contract type: fixed, T&M, cost-plus, or unit price.
Client signs the estimate, status flips to Approved, project number auto-assigns on your custom scheme.
Costs, change orders, progress bills, retainage, and photos, all rolling up to live project P&L.
Close-out checklist, retention release invoice, final margin booked. Customer record keeps the history.
Every progress bill and retention release invoice ships with a secure payment link. Customers pay by card or bank transfer, processed through Stripe. The same rails the biggest contractors in the country use.
Payments go to your own Stripe account and settle on Stripe's standard payout schedule. Card typically next business day when eligible, ACH on its usual cadence.
Kitchen Remodel · 412 Oak Ave
Customer sees
Secured by Stripe. Same payment infrastructure used by Amazon, Shopify, and Lyft.
PCI-DSS compliant. No card data touches Vuuv.
One missed lien waiver and a sub can lien the job after you've already paid them. Vuuv tracks waivers, COIs, and W-9s per subcontractor so the paperwork is ready when the check goes out.
Hold retention per sub per project, release at closeout, and roll YTD payments straight into 1099-NEC at year-end.
3 active projects · YTD $42,800
1099-NEC Readiness
Projects carry a site location. Snap a receipt, log mileage, or shoot a photo at a job, and Vuuv pre-fills the project because it knows where you are.
Snap a receipt from Home Depot while standing on the Oak Ave job site. Vuuv suggests Oak Ave before you even tap a field.
Drive to a project, Vuuv logs the trip and attributes the mileage to that project automatically.
EXIF location meets project geofence. Photos land on the right job without you picking one.
Why it matters
Job costing only ties out if every receipt makes it to the right project. Vuuv's GPS geofence removes the #1 reason contractor books go sideways: forgetting to tag the job in the field.
Not P&L by vendor. The reports you actually need at 10 p.m. on a Sunday when your banker asks about a job.
Revenue, costs, gross margin, and estimated profit at closeout for every active and completed job.
CSI-lite breakdown showing exactly where the money went: labor, materials, subs, equipment. Per job.
Earned-to-date vs. billed-to-date across every open job. The report your surety bond asks for.
Outstanding progress bills and retention held, grouped by project and customer. Stop chasing payment blind.
Two ways Vuuv AI works on every project: answering questions about your books, and doing the data entry for you.
No pivot tables. No report builder. No CPA phone call. Type a question, get the answer.
Snap a receipt. Vuuv AI reads it and fills in project, cost code, payee, and category in one pass. You review and tap save.
HOME_DEPOT_0412.jpg
Scanned just now · $487.22
Suggested by Vuuv AI. Review and save.
Projects included on Pro and Elite.
For growing contractors
Then $1 a month for 3 months, and $12 a month after that.
For crews and multi-job operations
No. Projects, job costing, change orders, and retainage are native in Vuuv. So are the basics: Schedule C reports, 1099-NEC generation, bank sync via Plaid, invoicing, and a year-end tax packet. One app handles the whole books side of the business.
Buildertrend is a full construction PM suite (scheduling, selections, takeoff, client portal, lead CRM) starting around $499/mo with a $500,000 annual construction volume minimum. Vuuv is bookkeeping-first with native construction features (job costing, change orders, retainage, project P&L) at $12 to $18/mo. Many larger contractors run Buildertrend for project management and Vuuv for the books. Smaller and solo contractors often just run Vuuv.
QuickBooks Online Plus ($90+/mo) gives you basic projects, but contractors outgrow it fast on retainage tracking, change-order workflow, cost-code splits, and progress billing. Those are the parts that actually matter on construction jobs. Vuuv is $12 to $18/mo with those built in, plus all the bookkeeping basics.
Yes. Team members on Pro and Elite have scoped access. They can update project details, upload photos, and move work forward without seeing margins, transactions, or pricing.
Yes. 1099-NEC generation is built in. Every payment to a sub flagged as 1099-eligible accumulates to that sub's YTD total automatically. Pro and Elite users get a per-sub readiness badge showing W-9 status, COI expiration, and YTD against the $600 threshold. Generate compliant 1099s at year-end without leaving Vuuv.
Yes, on Pro and Elite. Build a Schedule of Values per project, then generate an Application and Certificate for Payment with a Continuation Sheet. The format your bank, owner, or architect already recognizes, in our own layout. Architect signature flow via SignWell is optional per bill.
Yes, on Pro and Elite. Track all four waiver types (conditional/unconditional × partial/final) per BillPayment per subcontractor. Optional warning when paying a bill missing a waiver. COI expirations track separately with 30/14/7-day reminders so the certificate doesn't lapse on an active job.
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